Visa

Visa requirements for Japan vary based on nationality, purpose of travel, and length of stay; many travellers can enter Japan visa-free for short stays, while others may need to apply for a visa. To check if you need a visa please click here. If necessary you can apply for your visa here.

Tourists and Business Travelers (Temporary Visitors)

If you are a citizen of one of the over 50 countries with which Japan has a “general visa exemption arrangement”, you need only a valid passport to enter Japan as a “temporary visitor”. Otherwise, you need to obtain a visa before entering the country. Temporary visitors from most countries are allowed to stay for up to 90 days.

If you are a citizen of Austria, Germany, Ireland, Liechtenstein, Mexico, Switzerland or the United Kingdom, you have the possibility to extend your stay to a total of up to six months. You still initially enter Japan on a 90 day permit, but can then apply for an extension at an immigration bureau in Japan.

Visitors to Japan are encouraged to use Visit Japan Web to digitally submit immigration and customs-related information ahead of their arrival for a smoother entry into the country without the need to fill out paper forms. The system can be used to also create a tax exemption QR code for an enhanced tax-free shopping experience. All foreign tourists in Japan are required to carry their passports with them at all times. This guide is prepared for conference attendees to support smooth, culturally respectful travel

Climate

Weather in Kyoto in May means comfortable temperatures, ranging from 17°C (63°F) to 25°C (77°F), creating ideal conditions for exploring the historical and cultural riches of the region. There is some chance of rainfall and evenings can be cooler so layers are advised. For excursions we recommend sensible shoes and a rain jacket.

Dress code

For the conference as a whole the dress code is casual but for specific events please refer to the information in the Itinerary.

Electricity Supply

The electricity voltage of Japan is 100 volts. Plug type A or B is used.

Emergency Telephone Numbers in Japan

Police | 110

Ambulance / Fire | 119

Gratuities

In Japan, tipping is generally not customary and can even be considered rude. Service is included: When you dine out or use services, you are already paying for good service, so additional tips are not expected. Cultural etiquette: Instead of tipping, gratitude is often expressed through polite words or small gifts, known as “kokorozuke”. While tipping is not common there may be rare situations where a small gratuity is appreciated, but this is not the norm. Overall, it’s best to respect the local customs and avoid leaving tips in Japan.

Healthcare

Make sure you have adequate travel health insurance and accessible funds to cover the costs of any medical treatment.

Mobile phones

Please check with your mobile provider for details about roaming charges and usage in Japan.

Money

The local currency is the Yen. Credit cards are widely accepted but, in rural areas particularly, you should carry cash as a back-up. ATMs are available in the main towns.

Safety

Crime in Kyoto is generally low. Petty crimes, such as pickpocketing and theft, can occur in crowded tourist areas, so visitors should take normal precautions to protect their belongings. Avoid leaving valuables unattended and keep an eye on your belongings when in busy tourist areas or on public transportation.

Transport

Taxis

The easiest way to get a taxi in Kyoto is by using the popular Go Taxi app or you can flag taxis on the street.  Uber is available in Kyoto but tends to be more expensive and less popular than Go Taxi. Taxis: Doors open automatically. Credit cards increasingly accepted.

Uber Japan:         

GoTaxi (GO App):     

Rail & Metro: Fast, efficient, highly punctual.
• Shinkansen: Ideal for long‑distance travel.
• IC Cards (Suica/PASMO): For trains, buses, vending machines, and shops.

Useful Japanese Phrases

• Hello: Konnichiwa こんにちは
• Thank you: Arigatou gozaimasu ありがとうございます
• Excuse me: Sumimasen すみません

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